DATA PRIVACY NOTICE
St Peter’s Parish Church, Bocking
At St Peter’s Parish Church, we are committed to protecting your privacy when you use our services. This Privacy Notice applies to the Incumbent (Priest in Charge), Parochial Church Council (PCC) and Role Holders (e.g. the Church Wardens, Electoral Roll Officer, Choirmaster, Parish Safeguarding Representative, Health and Safety Officer and Webmaster). It explains how and why we use information about you and how we protect your privacy.
If you have any questions or concerns about how we look after your personal information, please contact us using the details provided at the end of this Notice.
1. What is personal information?
Personal information can be anything that identifies and relates to a living person. This can include information that when put together with other information can then identify a person. For example, this could be your name and contact details.
The processing of personal information is governed by the Data Protection Act 2018 and the General Data Protection Regulation (the GDPR).
2. How we treat your personal information
We (the Incumbent, PCC and Role Holders of St Peter’s Parish Church, Bocking) comply with our obligations under the Data Protection Act 2018 and the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
3. Why do we need your personal information?
We may need to use some information about you to:
- provide pastoral care
- deliver our services as specified in our constitution;
- administer membership records;
- fundraise and promote the interests of St Peter’s as a charity;
- train and manage our employees and volunteers;
- maintain our own accounts and records (including the processing of gift aid applications);
- inform you of news, events, activities and services at St Peter’s;
- operate the St Peter’s website, Facebook page and other social media sites, and deliver the services that individuals have requested.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, we will provide you with a new notice in advance explaining this new use, why we will need your personal information and how we will use it. Where necessary, we will seek your consent before we begin the new processing.
4. How the law allows us to use your personal information
There are a number of legal reasons why we need to collect and use your personal information. In general, these are:
- You have given your explicit consent for us to keep you informed about news, events, activities and services, process your gift aid donations and keep you informed about diocesan events.
- To allow us to carry out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
- To allow us to carry out our legitimate interests (e.g. in managing records relating to planned giving), except where those interests are overridden by your interests, rights or freedoms.
- We are permitted to do so as a not-for-profit body with a religious (Christian) aim provided: –
- we only use data which relates to members or former members (or those who have regular contact with us in connection with those purposes); and
- we do not disclose data to a third party without consent.
5. Your rights and your personal data
The law gives you a number of rights to control what personal information is used by us and how it is used, in particular:
- The right to ask for access to the information.
- The right to ask us to change information you think is inaccurate or out of date.
- The right to ask us to delete personal information in certain circumstances (sometimes known as ‘the right to be forgotten’).
- The right to withdraw your consent to the processing of your personal information at any time.
- The right to ask for your information to be moved to another provider (sometimes known as ‘data portability’). This only applies if we are using your personal information with consent and if decisions were made by a computer and not a human being.
- The right to ask us to restrict what we use your information for, where you have identified inaccurate information and told us about it.
- The right to object to the processing of personal information in certain circumstances.
- The right to complain to the Information Commissioner’s Office.
6. Sharing your personal information
We will treat your personal information as strictly confidential and will only share it with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
7. How long do we keep your personal information?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available as part of the Records Management Guides on the Church of England website
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to six years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently
Contact details, correspondence and notes associated with pastoral care will be kept by the Incumbent (Priest in Charge) during the period of his/her appointment.
8. Where can I get advice?
If you have any worries or questions about how your personal information is handled, in the first instance please contact the PCC Secretary at:
Secretary to the PCC of St Peter’s Parish Church, Bocking
c/o The Vicarage
St Peter’s in the Fields
Braintree CM7 9AR
Tel: 01376 349267
For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner’s Office (ICO) at:
Information Commissioner’s Office
Cheshire SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545745 (national rate)
We take the safety of all people at St. Peter’s seriously and are committed to following the latest Church of England’s Safeguarding Guidance. Our Parish Safeguarding Representative may be contacted at email@example.com
Third party copyright
Copyright in certain parts of this website is vested in third parties and is clearly acknowledged. Such material may not be reproduced in any form whatsoever without the expressed consent of the party concerned. The PCC will facilitate the obtaining of permission to use content upon receipt of an undertaking that the use will be appropriate, not excessive nor for any form of gain and that the source and copyright will be explicitly acknowledged.
St Peter’s PCC
Other, non third party material, is copyright of the PCC. Permission is given to reproduce such material provided it is in an appropriate way, not for gain and is acknowledged.
Other external sites
St Peter’s PCC accepts no responsibility for the content of any external sites.